Data Practices Requests

You have the right to access Hennepin County Medical Center (HCMC) data under the Minnesota Government Data Practices Act. You can look at the data for free or get copies for a charge.

State law treats government data as public data unless another state or federal law specifies it is not public data. "Government data" is all data collected, created, received, maintained or disseminated by any government entity regardless of its physical form, storage media, or conditions of use.

How to request data

Request data by completing one the appropriate forms below:

HCMC cannot require you to identify yourself or ask you to explain why you are requesting public data. While you may submit an anonymous request, HCMC will not be able to contact you directly if there are questions regarding the request.

Contacts

Bonnie Anderson, Responsible Authority and Data Practices Compliance Official
Hennepin County Medical Center, Information Security and Privacy Director
612-873-6404

Rasheda Deloney, Human Resources responsible authority designee
Hennepin County Medical Center, HR Labor Relations Consultant
612-873-5650
laborrelations@hcmed.org

How HCMC responds to your request

When HCMC receives your request, it immediately begins to process that request. If HCMC does not have the data or the data is not public, HCMC employees will notify you as soon as possible and give you the reason why the data is not public. State law does not require HCMC to create or collect new data in response to a data request.

When HCMC has the data and it is public

  • If you want to look at the data, HCMC employees will arrange a date, time, and place for you to do so, at no cost.
  • If you want a copy of the data, HCMC employees will provide copies as soon as possible. You can pick up your copies or have them sent to you. You must give HCMC an address or fax number.
  • If you want an electronic copy of the data, HCMC employees will provide it if the data is in an electronic format, like email or CD-ROM.
  • If you do not understand some of the data, like technical terms, abbreviations, or acronyms, HCMC employees will explain it.
  • HCMC is not required to provide the data in a specific format or arrangement if it does not already keep the data in that format or arrangement. For example, if the data exists only on paper, HCMC is not required to create electronic documents.
  • HCMC is not required to answer questions that are submitted as a data request.

Requests for summary data

Summary data are records that are specially prepared to leave out private or confidential information about individuals. To request summary data, you must make your request using Hennepin HCMC's online data request portal. If there are charges associated with preparing summary data, state law allows HCMC to pass those charges on to you. It is always best to ask about summary data charges in your request.

Copy charges

You can look at the data for free or get copies for a charge. State law allows HCMC to charge the public for copies of government data.

  • For 100 or fewer paper copies, the charge is 25 cents per copy.
  • For most other types or amounts of copies, the charge varies. It depends on whether a charge is set by rule or law, or the cost of searching for, retrieving, copying, or transmitting the data.

HCMC factors employee time, cost of materials and mailing costs in determining a charge. If HCMC hires an outside party to make copies of items it cannot reproduce, like photos, HCMC passes that charge on to you.

Copy charges vary by HCMC department and in some cases may be waived. If your request is expected to go above $50, the HCMC may ask for half the payment prior to beginning to process your request. It is always best to ask about copy charges in your request.